WEST FELTON PARISH PLAN - 2013-2014 STEERING GROUP MINUTES
MEETING
HELD AT: West
Felton Methodist Church Hall – West Felton
DATE/TIME
:
Tuesday 22nd May at 7.00 pm
MEETING
3 – MINUTES 3
PRESENT
: Mick Davis, Pete Evans, Heather Gibson,
Matt Gibson, Steve Haworth
John Houghton, Chris Jones, Chris
Jones (C) Pauline Lovegrove, Pat Mabe,
Peter Sturgess, Gordon McCombe, Ian Walker, David Inns, Judith Roberts
APOLOGIES : Peter Sturgess, Jill Porter (RRC) other
meeting,
Corrie Davies (SC) other
meeting.
ITEM 1- Welcome
SH welcomed
the group members.
ITEM 2 -
Apologies
SH gave
apologies for those who were unable to attend the meeting.
ITEM 3 –
Minutes of Meeting 2 – 22nd April 2013 to be agreed
PE said item 10 is incorrect. The meeting with Balfours and Tedsmore
Trustees was not minuted, it was an informal meeting. SH agreed but referred to notes taken by
attendees and the report from that meeting to the next Parish Council meeting
which was minuted.
ACTION – HG TO CHANGE AND RE-SEND.
ITEM 4 –
Matters Arising
No new matters.
ITEM 5 –
Appointment of Volunteers co-ordinator
SH asked the group if anyone would like
this role. No-one volunteered. SH said he will carry on doing this with PS.
SH has from the initial meeting around 20 names of people who wanted to be kept
informed, hopefully they will help or know someone who wanted to be involved.
ITEM 6 – Report
on Feedback from Village Magazine’s residents’ SAMDev survey
GM
co-ordinator the questionnaires. GM said
that 402 responded in total.
384 open countryside, 11 Community
Cluster, 7 Community Hub. GM classified
the comments made by the residents.
Group have a copy of the results.
The results will also be published in the West Felton Magazine.
The group have sent a letter to the
Planning, Steve Charmley and Owen Paterson.
Their objection has been logged on the Planning website-thanks to IW-along
with about 60 other objections at this time.
The group felt that they have done all they
ITEM 6
continued.
can, for the time being, with letters
and the questionnaire results, original post-it note comments as well as the
objections from the general public.
PM asked should we be starting to log our
volunteer hours, the group agreed, PM said can everyone start to keep a
log. IW put together for the group a
time sheet, if from time to time we can hand them in to PM to log. MD asked what has happened to the completed
forms, SH said he has passed the results on to Karen Townend and he will keep
the originals.
ITEM 7 – Progress
on CLP grant application – SH, PM, CD
SH has sent off the grant application,
he has not had a response but hoping he will by the end of the week. The Parish
Council will be acting as guarantor for the rest of the money
There is a possible grant for remote hamlets;
due to the fact we have small villages (possibly up to £200).
For doing research on businesses
(possibly up to £500). The list from CD needs some updating, some companies
need adding and some removing, and there is very little information on the
businesses.
Doing research on young people, all
together around £1000. We will have to wait and see. We need some of the Shropshire Council grant
before we start to do work.
ITEM 8 –
Finance Report -PM
PM gave finance report as
follows:-
Funds
£100.00 Kick start grant
£493.92 Parish Council
£
0.03 Interest Brittania
£592.95 TOTAL
Spent
£
29.20 Stationary
£ 30.00 Hall
hire
£123.00 Promotion
£
34.09 Refreshments
£216.29 TOTAL
BALANCE CURRENTLY £376.66
IW said he has signed at the bank as a
signature for this account.
ITEM 9 –
Planning Application 13/01221/OUT – Balfour’s - SH
Spoke about under item 6
ITEM 10 – Blog
site update - PS
SH and HG are set up for adding
information on this Blog.
ITEM 11 – Report
on Steering Group Parish Tour 16th May 2013
SH spoke to the group about the trip,
highlighting how big West Felton is, and how much is open countryside, farm
land. West Felton has a castle behind
the church, there is the moat left, with water.
The English Heritage have it all fenced off. It is overgrown but it is still an asset. It would be nice if someone could do
something with this. SH said he has put something on the Blog site about our Group
Tour.
The group thanked SH for arranging the
trip.
ITEM 12 – Data
from Sarah Garlick’s and Emma Smith’s – CD, All
SH said the group should have received
a list of companies from CD, a group of people in an office for a day to update
the companies, via telephone or yellow pages and some face to face
information. SH will speak to Shropshire
Council and see if they have any more information before a decision is made on
best way forward. SH spoke about the
census on people living in West Felton.
Some of the group have not received this information, SH will forward a
copy. Information on both emails will be
useful when we start to put the plan together.
ITEM 13
–Project Planning Group–scheduling progress – CLP Advice Sheet – step 3
SH asked if we all received the email
he sent, all said yes, the Advice Sheet and
Timeline plan will keep the group
on track with what they are doing and make sure we do not miss anything. There
is a recognised process for putting a plan in, the difficult thing is working
out how the group will do this one. Members of the group need to put a Timeline
plan together so that the group can allocate tasks and mark off when done. SH asked for volunteers for PROJECT PLAN
GROUP, IW, CJ x 2, SH, JR offered, they will have a split meeting to discuss
which way they intend to plan this. SH will email around with some dates.
VOLUNTEERS CO-ORDINATOR will be
covered by SH, PS.
ITEM 14 –
Project Heads – Champions to engage special groups/issues within the Parish.
The group discussed who and what needs
covering. The working group will liaise with each other to decide how they are
going forward with below. The group
will need help from other members of the parish. SH still as the list of people from the first
meeting who wanted to be kept informed.
Hopeful they will not mind helping with some tasks.
a. Groups
i.
Schoolchildren
and Young persons – PS, SH, Nicola Maddocks
ii.
Elderly
and Disability groups – PM, PL, PS
iii.
Sports/Leisure
Clubs/Churches – PS, PM,
iv.
Workers/employers
within the Parish, Commercial Assets – HG, MG,PS,GM,DI
v.
Liaison
with surrounding Parishes – JR, IW
b. Issues
i.
Parking/Traffic/Highways
with infrastructure (statutory undertakers)
-SH, JH
ii.
Dog
Fouling – The council are consulting on the control orders on June 10th,
PM - piece in July magazine. SH will direct people from the Blog site to
involve themselves with the consultation, via SC Dog control Orders site.
iii.
Pylons
– SH said the 10am 4th June at Welshpool. SH has sent emails to the
group. This is will be address via the questionnaire and Blog site, the group
decided due to the time frame that no-one would be delegated this task. Group will relook at this if needed.
iv.
Bridging,
Planning and Building Development – CJ, CJ ( c )
v.
ICT
(broadband etc.) – MG, HG, PS, GM, DI
vi.
Publicity
– MD, PM
vii.
Environment
– JH, IW
viii. Transportation
issues (buses, trains, coaches, taxes, canals, airstrips etc. – GM, DI
ITEM 15 – Any
other Business
None
ITEM 16 – Date
of next meeting
Tuesday 25th June at 7.00pm
Methodist Church Hall.
